Viking Group Limited ("Viking Group") is committed to protecting the privacy of our candidates, clients and users of our website. We want to provide a safe and secure user experience. We will ensure that the information you submit to us via our website or through any of our offices is only used for the purposes set out in this policy.
The Information We Collect and How We Use It
Viking Group may collect your personal details, including but not limited to your name and contact details, including your e-mail address and other information as detailed on your CV or personal details as required for travel requests/bookings (financial, payment card information, your professional qualifications, professional interest’s, employment status/company) On occasions this may also include - sensitive personal information such as details of criminal convictions and ethnic origin. This information is held, used and disclosed by us as follows:
Lawful Basis for Collecting Data
Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract.
We will rely on contract if we have entered into a contract with you and a third party organisation for the booking of travel arrangements.
Legitimate Interests: (carrying on the commercial activity of the provision of Recruitment Services):
In providing our Recruitment Services, we will carry out some processing of personal data which is necessary for the purpose of our legitimate interests, which include:
Retaining records of our dealings and transactions and where applicable, use such records for the purposes of
Using your personal data to:
Contract: (Entering into and performing a contract with you):
In order to provide our crew management services to shipping companies/employers andto provide travel services, we may enter into a contract with the data subject and/or a third-party organisation. In order to enter into a contract, we will need certain information, for example; name and address, passport details, financial information (for billing) and sensitive personal data. A contract will also contain obligations on both the data subjects part, our part or a third party (client/employer). We shall process the data as is necessary for the purpose of those in order to fulfil our contractual obligations and to process flight, hotel, transfer and train bookings on your behalf.
To subscribe to job alerts emails, you will be required to provide your e-mail address, which will be used for the purposes of keeping you informed, by e-mail, of the latest jobs and any other services by the Viking Group Group in your nominated industry and/or will provide you with industry news. Should you decide that you no longer wish to receive this information, unsubscribe links are provided in every email alert that you receive.
Curriculum vitae ("CV")
We give you the option of submitting your CV via our website or by providing your CV to one of our consultants. You can do this either to apply for a specific advertised job or for consideration by our recruitment consultants for positions as they come up. Your CV will be stored in the Viking Group database and will be accessible by Viking Group consultants in the UK, and others of the Viking Group group of companies worldwide, including New Zealand and the USA. You can withdraw your permission for your data processed outside the UK upon completing your registration form. In addition, the Viking Group database, including the information relating to you, can be accessed by any of our recruitment consultants working in other offices of the Viking Group group of companies, both inside and outside the European Economic Area for such purposes as business development and to enable them to provide their recruitment services to you.
You can update your CV at any time, simply by following the same procedure to submit a new CV. Your old CV will automatically be archived providing the submission details remain the same (for example you submit both CVs using the same email address, or you advise the relevant contact of your new submission).
Aggregate Information about Viking Group online visitors
We gather information and statistics collectively about all visitors to our website and all of the Viking Recruitment group company websites, for example, which area users access most frequently, and which services users access the most. We only use such data in the aggregate form. This information helps us determine what is most beneficial for our users and how we can continually improve our online services to create a better overall experience for our users. We may also undertake marketing profiling to help us identify services or jobs which may be of interest to you.
We use the following cookies:
Strictly necessary cookies - These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website.
Analytical/performance cookies - These allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
|_ga||2 years||Used to distinguish users.|
|_gid||24 hours||Used to distinguish users.|
|_gat||1 minute||Used to throttle request rate.|
AMP_TOKEN 30 seconds to 1 yearContains a token that can be used to retrieve a Client ID from AMP Client ID service. Other possible values indicate opt-out, inflight request or an error retrieving a Client ID from AMP Client ID service.
_gac_UA-106489671-190 daysContains campaign related information for the user. If you have linked your Google Analytics and AdWords accounts, AdWords website conversion tags will read this cookie unless you opt-out.
You have the right at any time to ask us for a copy of the information supplied by you that we hold. We may ask you to verify your identity and for more information about your request. Where we are legally permitted to do so, we may refuse your request and will give you reasons for doing so.
If you would like to make a request for information, please contact firstname.lastname@example.org You also have the right to ask Viking Group to stop using your information. However, if this involves a request for deletion of your file, please be aware that we may not be required or able to do so, particularly where your file also holds information about our clients or financial information that we need to keep for periods of up to six years, i.e. that relate to tax matters. Where we are unable to comply with your request we will provide reasons for failing to do so.
Please note that clicking on links and banner advertisements may result in your transferral to another website - where data privacy practices may be different to that of Viking Group. Visitors should consult the other websites' privacy policies as we are not responsible for, and have no control over, information that is submitted to or collected by these third parties.
Given that the Internet is a global environment, using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by browsing our website and communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.
If, at any time, you have questions or concerns about Viking Group's online privacy commitment, please feel free to e-mail us at email@example.com or call our head office.
Viking Group is an equal opportunities employer and a company committed to diversity. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion or age.
As part of our commitment to equal opportunities we may from time to time use information provided by you for the purposes of diversity monitoring. All such information will be used on an anonymised basis. Please click here for more information on diversity.
Registered Address and Number
Beechwood Business Park
Registered in England No. 2340526